Version 1.0 – May 2026

1. About The MindAgency

The MindAgency is based in the Netherlands and is responsible for the processing of personal data as described in this Privacy Policy.

Contact details can be found on the website of The MindAgency.

2. Personal Data Collected

The MindAgency only collects personal data necessary for providing services and communication.

This may include:

·        name;

·        email address;

·        telephone number;

·        billing information;

·        information voluntarily shared during coaching or communication;

·        website form submissions;

·        technical information such as IP address or browser type.

3. Purpose of Data Processing

Personal data may be processed for:

·        scheduling and providing coaching sessions;

·        communication via email or contact forms;

·        invoicing and administration;

·        sending newsletters or updates (only with consent);

·        improving services and website functionality;

·        complying with legal obligations.

4. Confidentiality

All information shared during coaching or communication is treated confidentially.

Personal information will not be shared with third parties unless:

·        necessary for providing services;

·        consent has been given;

·        legally required.

5. Data Retention

Personal data will not be retained longer than necessary for the purposes for which it was collected, unless legal obligations require otherwise.

Administrative records are retained in accordance with Dutch legal and tax obligations.

6. Newsletter and Emails

If someone subscribes to newsletters or updates, their email address will only be used for that purpose.

Unsubscribing is possible at any time through the unsubscribe link or by contacting The MindAgency directly.

7. Cookies and Website Use

The website of The MindAgency may use functional and analytical cookies to improve website functionality and user experience.

No unnecessary tracking cookies are placed without permission where legally required.

8. External Services and Platforms

The MindAgency may use external services and platforms, including:

·        email providers;

·        booking systems;

·        payment providers;

·        video communication platforms;

·        website and marketing software.

These parties only process data where necessary for their services.

9. Rights of Individuals

Individuals have the right to:

·        access their personal data;

·        request correction or deletion;

·        withdraw consent;

·        object to data processing;

·        request data transfer where legally applicable.

Requests may be submitted through the contact details listed on the website.

10. Security

The MindAgency takes appropriate measures to protect personal data against loss, misuse or unauthorised access.

11. Changes to this Privacy Policy

The MindAgency reserves the right to update this Privacy Policy when services, legislation or business operations change.

The most current version will always be available on the website.